Fullmer is Hiring!

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Fullmer is hiring! We currently have an opening for a full-time Project Administrator. For more details or to submit your resume, please email ashley@fullmerco.com.

PROJECT ADMINISTRATOR

Reports To: Project Administrator Manager

FLSA Status: Hourly Non-Exempt

General Purpose:

This position administers all Prime and Subcontract accounting for a project; budgets, change orders, payments to subcontractors, owner billings, job correspondence.

Key Tasks and Responsibilities:

  • Verifies original estimate from estimator to Schedule of Values in Prime Contract.
  • Inputs Prime Contract amount and estimates for each project into Timberline software program.
  • Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project.
  • Enters the subcontractor commitments into Microsoft Access database and Timberline.
  • Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline.
  • Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases.
  • Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment.
  • Verifies subcontractor/supplier compliance with all paperwork requirements.
  • Prepares monthly billing for each project following the guidelines of the lender and/or owner.
  • Monitors accounts payable and receivable to ensure payments are accurate and timely.
  • Notifies Warranty Administrator at end of project to prepare the warranty package.
  • Tracks allowances and contingencies and make adjustments as needed.
  • Schedules Start Up and Close Out Meetings and follows up with Meeting Minutes.
  • Monitors date of Substantial Completion to file NOC as necessary.
  • Keeps supervisors informed of potential problems with above tasks.
  • Assists with related special projects, as required.

Education and Training:

  • Two years (or equal experience) of College level studies.
  • Two or more years working in the construction field; understands job cost accounting.
Knowledge and Experience:
 

Tools used in this occupation:

    • 10 key calculators
    • Desktop computers
    • All office equipment

Must have intermediate skills and capability in all of these programs:

    • Accounting software – Sage Timberline
    • Database software - Microsoft Access
    • Electronic mail software – Microsoft Outlook
    • Spreadsheet software - Microsoft Excel
    • Word processing software - Microsoft Word
    • Critical Thinking